Aptos High School Home
Directories Administration Counselors Staff Teachers
Office Beginning of the Year Student Information Packet Daily Bulletin Bell Schedule Attendance Health Office Student Services Performing Arts Center Facilities Use Calendar Parking
Guidance Department Graduation vs. College Requirements Course Registration College & Career Preparing for College Applying for College Paying for College Academic Support
Course Catalog Course Request Form Advanced Placement Applied Arts English Fine Arts (Vis. & Perform.) Mathematics Physical Education Science Social Studies World Languages ROP Special Education
Calendar & Forms Activities Alumni Athletics Bus Routes Clubs Community Service Library Parking Policies Seniors Testing Triathlon Walk/Bike To School Wellness Yearbook
Parents Volunteers Aptos Sports Foundation Ayuda Para Padres Basics For Parents Booster Club Open House & New Parent Night School Site Council
Teachers Teacher Resources Policies & Procedures Collaboration Calendar Curriculum & Instruction Grade Books Technology
Jewel Of The Central Coast CA Distinguished School Non-Discrimination Policy Academic Profile Schoolwide Goals Art Galleries Athletic Championships Dance & Cheer Teams Disc Golf Course Flash Mobs Music Performing Arts Robotics School Newspaper Archive Seal of Biliteracy Triathlon Results W.A.T.C.H. Downloadable Promotions
Grade Books Set Up

Step 1: Identify Date Ranges For Grade Books

The following tables provide the date ranges that should be used when creating each Grade Book:

 

   SEMESTER ONE FALL 2014

Grade Books

40/40/20

Start

End

80/20

Start

End

Course Name =

"Quarter 1 Grades"

8/18/14

10/16/14

Course Name =

"Semester 1 Grades"

8/18/14

12/15/14

Course Name =

"Quarter 2 Grades"

10/17/14

12/15/14

 

Course Name =

"Semester 1 Final Exam Grade Report"

12/16/14

12/17/14

Course Name =

"Semester 1 Final Exam Grade Report"

12/16/14

12/17/14

Course Name =

"Semester 1 Grade Report"

12/18/14

12/19/14

Course Name =

"Semester 1 Grade Report"

12/18/14

12/19/14

 

 

   SEMESTER TWO SPRING 2015

Grade Books

40/40/20

Start

End

80/20

Start

End

Course Name =

"Quarter 3 Grades"

1/12/15

3/23/15

Course Name =

"Semester 2 Grades"

1/12/15

5/31/15

Course Name =

"Quarter 4 Grades"

3/24/15

5/31/15

 

Course Name =

"Semester 2 Final Exam Grade Report"

6/1/15

6/3/15

Course Name =

"Semester 2 Final Exam Grade Report"

6/1/15

6/3/15

Course Name =

"Semester 2 Grade Report"

6/4/15

6/5/15

Course Name =

"Semester 2 Grade Report"

6/4/15

6/5/15

 
 
NOTE: The "Semester X Grade Report" "grade book" will be used to import the averages for each student from the other grade books:
 
80/20 Model"Semester 1 Grade Report" + "Final Exam Grade Report"
 
40/40/20 Model: "Quarter 1 Grades" + "Quarter 2 Grades" + "Final Exam Grade Report"
 
Also NOTE: The Final Exam Grade Report and Semester Grade Report gradebooks are set with the minimum possible date range of two days each.

Step 2: Create THREE or FOUR Grade Books Each Semester

To Create Grade Books:

  1. Hover over the menu item titled "Course Center" in the navigation bar of your Portal homepage.
  2. Choose one of your courses from the drop-down menu.

Since School Loop provides a single default grade book, it's easiest to make this the first of your separate grade books by simply editing the Name/Title and the Date Range.

  1. In the section titled "Gradebooks" of the "Course Center" page, click the link titled "Edit" next the name of the default grade book.

  2. Enter a Name/Title for your grade book. You should also identify the marking term in the title:
    1st Semester 80/20 Model e.g: "Algebra I
    Semester 1 Grades".
    1st Semester 40/40/20 Model e.g.: "Algebra I
    Quarter 1 Grades".

  3. Set the start and end dates to correspond to the first and last day of the Q1 grading period according to the table above.

  4. Click the blue button titled "Submit".

Here is an example of well labeled Gradebooks for those using the 40/40/20 model:

Course Center Gradebooks.png

To create additional grade books:

  1. In the section titled "Gradebooks" of the "Course Center" page, click the button titled "Add New Grade book".
  2. Enter a Name/Title for your grade book. You should also identify the marking term in the title.
  3. Set the start and end dates to correspond to the first and last day of the Q2 grading period, Final Exam grading period, and Semester grading period according to the table above.
  4. Click the blue button titled "Submit".

When finished, for those using the 80/20 model, your THREE Grade Books should be titled:

  • First (FALL) Semester:
  • "Semester 1 Grades"
  • "Final Exam Grade Report"
  • "Semester 1 Grade Report"
  • Second (SPRING) Semester:
  • "Semester 2 Grades"
  • "Final Exam Grade Report"
  • "Semester 2 Grade Report"

When finished, for those using the 40/40/20 model, your FOUR Grade Books should be titled:

  • First (FALL) Semester:
  • "Quarter 1 Grades"
  • "Quarter 2 Grades"
  • "Final Exam Grade Report"
  • "Semester 1 Grade Report"
  • Second (SPRING) Semester:
  • "Quarter 3 Grades"
  • "Quarter 4 Grades"
  • "Final Exam Grade Report"
  • "Semester 2 Grade Report"

BEFORE MOVING ON:  Check again to make sure each grade book was given an appropriate name, and be careful that the start and end dates match the tables above EXACTLY for each marking term.

Step 3: Create Categories

To Create Categories:

  1. Click the button titled "Settings" at the top-right of any page in your portal.Settings.jpg
  2. Click the button titled "Go" found within the "Assignment Categories (Universal)" section.
  3. For any of the preset categories, you may click either the link titled "Edit or "Delete".
  4. To add a new category, enter the desired category name in the field at the bottom of the page titled "Name", and then click the blue button titled "Submit".

You may create categories for any type/style of assignment you wish;  however, in order to submit Semester grades, you MUST add the following Grade Book Categories: 

80/20 Model:

  • "Semester 1 Grades" or "S1"
  • "Semester 2 Grades" or "S2"
  • "Final Exam Grade Report" or "Final Exam"

40/40/20 Model:

  • "Quarter 1 Grades" or "Q1"
  • "Quarter 2 Grades" or "Q2"
  • "Quarter 3 Grades" or "Q3"
  • "Quarter 4 Grades" or "Q4"
  • "Final Exam Grade Report" or "Final Exam"

Here is an example of correctly labeled categories for those using the 40/40/20 model:

Categories.png

Note: Categories are UNIVERSAL;  meaning ALL categories are available for use with ALL gradebooks.
When setting up categories, create ALL the categories you will use for the ALL the courses you teach.

When publishing assignments for any course, your universal list of categories will be available in a drop-down menu on the form titled "Category".

FOR FURTHER SUPPORT:  Click the following link to learn how to Create Categories

(OPTIONAL) Step 4: Set Weighting For Categories

If desired, Weight your assignment categories for your Semester/Quarter grades.

To Weight Categories:

  1. Click the button titled "Settings" at the top-right of any page in your portal.Settings.jpg
  2. Click the link for the desired grade book within the section titled "Gradebook Settings".
  3. Within the "Gradebook Setup" page for the desired course, click the button titled "Go" within the Weighting section.
  4. Check the radio button titled "Yes".
  5. If Weighting, make sure the "Total" is equal to 100!

Weighting.jpg

       6.  Click the blue button titled "Submit"

FOR FURTHER SUPPORT:  Use this link to learn how to Set Weighting

Step 5: Create Assignments for a Course

To Create Course Assignments:
 
Option A (Within The Portal):
  1. Hover over the menu item titled "Publishing Toolsin the navigation bar of your Portal homepage.
  2. Choose "Assign Work" from the drop-down menu.
Option B (Within a Grade Book):
  1. Hover over the menu item titled "Current Gradebooks" in the navigation bar of your Portal homepage.
  2. Choose one of your courses from the drop-down menu.
  3. Click the button titled "Add Assignment" within a Grade Book.

Assign Work.jpg

Time Saving Tip:  In the section titled "Publish In", you may select the radio button titled "Calendars and Gradebook".

FOR FURTHER SUPPORT:  Use this link to learn more about Assigning Work

Step 6: Publish Assignments

In order to Publish Assignments so they are viewable within Student & Parent Portals:

  1. Click the blue button titled "Publish" within the desired Grade Book.
  2. Once an assignment is published, the grey "X" found at the top of an assignment will change to a green circle "".

Publishing Quarter Grades.png

Why do we have to take the time with this extra step? 

It may be helpful in the following situations:

  • You may create your graded assignments in advance and reveal them to students & parents as you desire.
  • You may enter grades over time and publish the assignment after all the grades have been entered.
  • You may unpublish an assignment you collected and thought you were going to grade, but changed your mind.