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40/40/20 Grade Books Set Up

Step 1: Identify Date Ranges For Grade Books

The following tables provide the date ranges that should be used when creating each Grade Book:

SEMESTER ONE: FALL 2014

Grade Books

40/40/20

Start

End

Course Name =

"Quarter 1 Grades"

8/13/15

10/15/15

Course Name =

"Quarter 2 Grades"

10/16/15

12/14/15

Course Name =

"Semester 1 Final Exam Grade Report"

12/15/15

12/16/15

Course Name =

"Semester 1 Grade Report"

12/17/15

12/18/15

 

SEMESTER TWO: Spring 2015

Grade Books

40/40/20

Start

End

Course Name =

"Quarter 3 Grades"

1/12/16

3/21/16

Course Name =

"Quarter 4 Grades"

3/22/16

5/30/16

Course Name =

"Semester 2 Final Exam Grade Report"

5/31/16

6/1/16

Course Name =

"Semester 2 Grade Report"

6/2/16

6/3/16


 
NOTE: The Grade Book titled "Semester X Grade Report" will be used to import the averages for each student from the other grade books:
 
Fall:      "Quarter 1 Grades" + "Quarter 2 Grades" + "Final Exam 1 Grade Report"
Spring: "Quarter 3 Grades" + "Quarter 4 Grades" + "Final Exam 2 Grade Report"
 
Also NOTE: The Final Exam Grade Report and Semester Grade Report gradebooks are set with the minimum possible date range of two days each.

Step 2: Create FOUR Grade Books Each Semester

To Create Grade Books:

  1. Hover over the menu item titled "Course Center" in the navigation bar of your Portal homepage.
  2. Choose one of your courses from the drop-down menu.

Since School Loop provides a single default grade book, it's easiest to make this the first of your separate grade books by simply editing the Name/Title and the Date Range.

  1. In the section titled "Gradebooks" of the "Course Center" page, click the link titled "Edit" next the name of the default grade book.

  2. Enter a Name/Title for your grade book. You should also identify the marking term in the title:
    1st Semester e.g.: "Algebra II Quarter 1 Grades".

  3. Set the start and end dates to correspond to the first and last day of the Q1 grading period according to the table above.

  4. Click the button titled "Submit".

Here is an example of well labeled Gradebooks for those using the 40/40/20 model:

Course Center Gradebooks.png

To create additional grade books:

  1. In the section titled "Gradebooks" of the "Course Center" page, click the button titled "Add New Grade book".
  2. Enter a Name/Title for your grade book. You should also identify the marking term in the title.
  3. Set the start and end dates to correspond to the first and last day of the Q2 grading period, Final Exam grading period, and Semester grading period according to the table above.
  4. Click the button titled "Submit".

When finished, your FOUR Grade Books should be titled:

  • First (FALL) Semester:
  • "Quarter 1 Grades"
  • "Quarter 2 Grades"
  • "Final Exam Grade Report"
  • "Semester 1 Grade Report"
  • Second (SPRING) Semester:
  • "Quarter 3 Grades"
  • "Quarter 4 Grades"
  • "Final Exam Grade Report"
  • "Semester 2 Grade Report"

BEFORE MOVING ON:  Check again to make sure each grade book was given an appropriate name, and be careful that the start and end dates match the tables above EXACTLY for each marking term.

Step 3: Create Categories

To Create Categories:

  1. Click the button titled "Settings" at the top-right of any page in your portal.Settings.jpg
  2. Click the button titled "Go" found within the "Assignment Categories (Universal)" section.
  3. For any of the preset categories, you may click either the link titled "Edit or "Delete".
  4. To add a new category, enter the desired category name in the field at the bottom of the page titled "Name", and then click the button titled "Submit".

You may create categories for any type/style of assignment you wish;  however, in order to submit Semester grades, you MUST add the following Grade Book Categories: 

  • "Quarter 1 Grades" or "Q1"
  • "Quarter 2 Grades" or "Q2"
  • "Quarter 3 Grades" or "Q3"
  • "Quarter 4 Grades" or "Q4"
  • "Final Exam Grade Report" or "Final Exam"

Here is an example of correctly labeled categories for those using the 40/40/20 model:

Categories.png

Note: Categories are UNIVERSAL;  meaning ALL categories are available for use with ALL gradebooks.
When setting up categories, create ALL the categories you will use for the ALL the courses you teach.

When publishing assignments for any course, your universal list of categories will be available in a drop-down menu on the form titled "Category".

FOR FURTHER SUPPORT:  Click the following link to learn how to Create Categories

(OPTIONAL) Step 4: Set Weighting For Categories

If desired, Weight your assignment categories for your Semester/Quarter grades.

To Weight Categories:

  1. Click the button titled "Settings" at the top-right of any page in your portal.Settings.jpg
  2. Click the link for the desired grade book within the section titled "Gradebook Settings".
  3. Within the "Gradebook Setup" page for the desired course, click the button titled "Go" within the Weighting section.
  4. Check the radio button titled "Yes".
  5. If Weighting, make sure the "Total" is equal to 100!

Weighting.jpg

       6.  Click the button titled "Submit"

FOR FURTHER SUPPORT:  Use this link to learn how to Set Weighting

Step 5: Create Assignments for a Course

To Create Course Assignments:
 
Option A (Within The Portal):
  1. Click the menu item titled "Course Toolsin the navigation bar of your Portal.
  2. Click the button titled "Add Content".
  3. Choose "Add Assignment".
Option B (Within a Grade Book):
  1. Hover over the menu item titled "Gradebooks" in the School Loop navigation bar.
  2. Choose one of your courses from the drop-down menu.
  3. Click the button titled "Add Assignment" within the Grade Book.

Assign Work.jpg

Time Saving Tip:  In the section titled "Publish To", you may select "Calendars and Gradebook" from the drop-down menu.

FOR FURTHER SUPPORT:  Use this link to learn more about Assigning Work

Step 6: Publish Assignments

In order to Publish Assignments so they are viewable within Student & Parent Portals:

  1. Click the button titled "Progress Report Publishing" within the desired Grade Book.
  2. Once an assignment is published, the grey "X" found at the top of an assignment will change to a green circle "".

Publishing Quarter Grades.png

NOTE: #1 in the diagram above is the old version;  however, the written instructions are correct as of 12/16/14

Why do we have to take the time with this extra step? 

It may be helpful in the following situations:

  • You may create your graded assignments in advance and reveal them to students & parents in the order you desire.
  • You may enter grades over time and publish the assignment after all the grades have been entered.
  • You may unpublish an assignment you collected and thought you were going to grade, but changed your mind.